Executive Assistant

📍 Location: Remote (Work from Anywhere)
🗓️ Date: The expected start window for this position is within July 2025
⏰ Working Hours: Part-Time (5 hours per day)

🌎 Time Zone: Should be in or willing to adjust to US time zone working hours

Are you an Executive Assistant looking to join a studio crafting large-scale software that drives business growth and users love?

😀 At Make, we're proud to have created award-winning software that's been used by billions of people, with 25+ featured placements in the App Store and Google Play. Our clients have real end users and real challenges, and they view us as trusted advisors and thought leaders. Beyond email triage and calendar mastery, this role exists to create a seamless, proactive support system that safeguards sensitive information and delivers a world-class experience to our clients and partners.

If you have a genuine enthusiasm for software, and thrive in environments that encourage creativity, self-management, and a strong focus on culture, we want to hear from you! 💯

What You'll Do

• Own our Co-Founder’s inbox management, triaging high volumes of email, drafting responses, and ensuring timely follow-up with prospects, clients, and others

• Coordinate meetings end-to-end, proactively scheduling and confirming appointments with internal and external stakeholders

• Serve as the first line of communication, maintaining a professional, warm, and responsive presence on behalf of our leadership

• Identify and implement process improvements, including recommending and using AI tools to reduce manual administrative work

• Maintain strict confidentiality, protecting company and client information at all times

• Act as a trusted partner, anticipating needs, suggesting next steps, and reducing the mental load on the Business Development team

What You’ll Bring

• Demonstrated experience as an Executive Assistant or in a similar administrative role supporting leaders

• Proficiency with email and calendar management tools (Gmail, Google Calendar, etc.)

• Comfort using AI productivity tools and learning new technologies quickly

• Clear written and spoken English with excellent communication skills

• Professionalism in client-facing interactions and phone outreach (US familiarity preferred)

• Strong organizational skills and a proactive mindset

• High trustworthiness, discretion, and resourcefulness

About Make (letsMake.com)

Make is a design and engineering agency based in Texas, with team members worldwide. We’re proud to have created award-winning software that has been featured in TechCrunch, Mashable, US Weekly, CBS News, Texas Monthly, and The Today Show. A multi-disciplinary team of engineers and designers, we are passionate about creating world-class software that people enjoy using. At the end of the day, more than our work life, it’s our life’s work 💙.

We are a team of talented individuals who take ownership of the entire project beyond their own craft. We value proactive communication, autonomy, and initiative. You'll be joining a team of 'Managers of One'—people who set their own direction, identify what needs to be done, and dive in without waiting for permission 💯.

We’re not only passionate about our craft but also about our culture. We deeply believe that work is purposeful, and that culture is one of the most important parts of any team. Our culture informs our decisions, sets our standards, and guides our interactions 😀.